Parent Handbook

Arrivals and Departures

Children arrive between 8:30 and 9:00 a.m. and are greeted at the school entrance by a teacher. Children may not be admitted after 9:15 unless the school has been notified that a significant event has kept them from class. Upon departure, a teacher will greet the parent/guardian at the school entrance. Children may only be picked up by an authorized person (names listed on the child’s admission form). Children enrolled in a half day session, may be picked at 12:15 p.m. and full day students at 2:45 p.m. We ask parents to cooperate in picking up their children before 3:00p.m. If for some emergency a parent should be delayed, please call the school and inform the director that you will be late. A late charge will be assessed for staff overtime if tardiness becomes a problem.

2022-2023 Holiday Closures
  •       September 5 – Labor Day
  •       November 11 – Veterans Day
  •       November 23-25 – Thanksgiving Break
  •       December 19-30  – Winter Break
  •       January 17 – MLK Jr Day
  •       February 21 – Presidents Day
  •       April 11-15 – Spring Break

Snow Days

If Asheville City Schools have altered their schedules due to weather, the parents should call the school by 7:30 a.m. to be advised about school closure. Please use discretion and do not attempt to drive in hazardous conditions. We also post the closing on WLOS TV Station 13.


Parents may withdraw a child from the program . A one month written notice to the Director is required. Parents wishing to withdraw their child, but who fail to provide  notice will still be liable for the last month of May tuition and subsequent loss of  deposit. Withdrawal and re-enrollment will entail an additional $95.00 registration fee.


Because of the wide range of activities, it is recommended that children be dressed in washable, comfortable clothes. Shoes should be sturdy and soft soled (no sandals). Plastic aprons are provided by the school for art and water activities. Outdoor play and occasional bathroom accidents necessitate that and extra set of clothing be kept at the school AT ALL TIMES. Please remember that children are taken outdoors daily (weather permitting) and should be dressed accordingly for all seasons. All clothing should be marked.

Food and Rest Periods

Lunch is not provided by the school. Children should bring a balanced lunch meal and drink to school which is promptly refrigerated. Please put a note on your child’s lunch box if they have something to be warmed in the microwave. Parents provide mid morning and afternoon nutritional snacks. Please see the sign-up sheet at the beginning of each month. Please do not send toys, candy or gum. It is extremely important to notify the Director or any food allergies that your child may have. The school provides rest mats for each child. Children should bring a fitted sheet and thin blanket along with a small soft toy, if they need a transition object, which will stay in their individual cubbies. It is the responsibility of parent/guardian to maintain the cleanliness of these items.

Birthdays and Special Occasions

Parents are welcome to send cookies, cupcakes, muffins, etc., to share with their children’s friends on birthdays or special occasions. Please let the Director know in advance that you plan on bringing a treat. It is very important for us to know what the ingredients will be, as some children may have allergic reactions to some food items. Parents are invited to attend.


Please speak to the Director before bringing in medication of any kind. We will occasionally administer medications when necessary and prefer to have the parents administer them outside of school hours. It is against state regulations to have and administer medication without a current permission slip. All medications are stored in a lock box and must be given to the staff by the parent/guardian and returned to the parent in the same manner. The medication must be labeled showing the prescription number, name of the doctor and how many times a day medication is to be given. Parents may send a bottle of Children’s Tylenol and we will keep it in the lock box. Tylenol must also be marked with the child’s name and dosage.

Medical and Illness

State regulations’ require the school to maintain a medical record on each child and for the child to have a physical examination within 3 months prior to admission. The medical form is provided in the admission packet and must be completed and returned to the Director before your child attends school. For the protection of all children, your child should be kept at home if they show any of the following symptoms: a temperature, diarrhea, vomiting, or discharging eyes/ears. Parents should exercise every caution and keep their child home should any other unusual symptoms occur. If the child has been exposed to a contagious disease (strep throat, pin worms, viral infections, infected ears and/or glands, measles, mumps, chicken pox, scarlet fever, etc.) he/she should be kept at home and HIS/HER CONDITION SHOULD BE REPORTED TO THE SCHOOL DIRECTOR. If a child becomes ill during the day, he/she will be placed in an isolated area and the parents will be contacted with the request to take the child home.

Medical Emergencies

In the event of a medical emergency or accident we shall contact the parents and the doctor of the child. A Medical Emergency Form is included in the application packet and must be filled out, signed and returned to the Director. If it is impossible to reach either parent or doctor and should emergency treatment be required, the child will be taken to Memorial Mission Emergency Room. All school staff personnel are certified by the Red Cross to administer First Aid and CPR.  Your authorization for the school to contact your family physician, and to take whatever emergency medical procedures are deemed necessary is part of this agreement. Please update your emergency contact cards.

Field Trips

Field trips and nature walks are considered an important part of the education program and will be taken periodically to nearby places. The school will provide the same adequate responsible adult supervision for these excursions as is provided children while in attendance at the school. Available parents/guardians may be asked to volunteer for these activities. A permission slip for your child to participate in such excursions will be given to the parent/guardian and must be signed and returned to the Director.